(1) In the case of procurement for a plan or project that will be operated for a period of more than one year, or in the event that an amount of more than ten thousand rupees is to be purchased annually, the relevant body shall prepare a master plan of procurement for the entire period of such plan or project or procurement. In this way, while preparing the purchase plan, all parts and sections of a plan should be divided and decided by the concerned body as to which work is to be done by the consumer committee and which work is to be done by other processes.
(2) In addition to other things, the following things should be mentioned in the master plan of procurement as per sub-rule (1):-
(a) Type, quantity and estimated value of procurement,
(b) Method of purchase,
(c) Provisions regarding whether procurement is to be broken up or packaged for maximum competition,
(d) the approximate number of contracts to be entered into for the completion of the overall procurement process and the major principal works likely to affect such procurement process,
(e) Matters relating thereto, if pre-qualification action is to be taken for procurement (f) Rough time schedule of the procurement process,
(g) Matters determined to be included in the procurement master plan by the Public Procurement Monitoring Office.
(3) The purchase master plan prepared in accordance with this rule must be approved by the relevant local body.
(4) The procurement master plan approved as per sub-rule (3) shall be updated every financial year.
(5) Annual purchase plan should be prepared while preparing the estimated annual program and budget for the next financial year, if the annual purchase amount is more than ten lakh rupees.
(6) If there is a purchase master plan that has been approved while preparing the annual purchase plan as per sub-rule (5), it shall be prepared on the basis of such purchase master plan, and the following items related to each purchase to be made throughout the next financial year shall be mentioned in such plan:-
(a) Details of goods to be procured, construction works, consultancy services and other services,
(b) Probable package of purchase,
(c) Sum of Purchase ProceedingsThis table,
(d) Method of purchase,
(e) Type of contract,
(f) Matters according to the instructions issued by the Public Procurement Monitoring Office from time to time.
(7) In the time table according to clause (c) of sub-rule (6), the time period for the following work should be mentioned:-
(a) Preparation of specifications for purchase of goods,
(b) Preparation of cost estimates for procurement,
(c) preparation of sealed tender form, proposal for pre-qualification or invitation to tender or proposal for consultancy services,
(d) Publishing notices to solicit bids, proposals for pre-qualification, invitations to tenders or proposals for consultancy services,
(e) evaluating sealed bids, proposals for prequalification, bids or proposals for consulting services,
(f) accepting sealed bids, proposals for pre-qualification, tenders or proposals for consultancy services,
(g) Contracting,
(h) Commencement of Action,
(i) Completion of work.
(8) The annual procurement plan prepared according to sub-rule (5) shall be made public and one copy shall be sent to the relevant body.
(9) After receiving the approved program and budget for the current financial year, the annual procurement plan prepared according to sub-rule (5) shall be modified according to the approved program and budget, and a copy of such plan shall be approved by the concerned body and sent to the concerned authority.
(10) Before preparing the procurement plan, the concerned body may request details of the goods and work to be procured from its subordinate division, branch or subject branch.